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The A.S.P.
will have the following administrative structure:
1. BOARD
OF TRUSTEES
The
names of the current Permanent Board of Trustees are as follows:
1. Jang
B. Singh (MA)
2. G. S. Bhuller (VA)
3. G. S. Kanwal (VA)
4. R. S. Kukreja (KY)
5. Pavitar Singh (IL)
6. Daljeet Singh (IL)
7. J. S. Soin (WI)
8. Harinderjit Singh (GA)
9. A.S.Marwah (CA)
10.Guljit Singh (IL)
The
total number of Trustees will be limited to fifteen (15) only.
The Board of Trustees will consist of no more than 10 permanent
and 5 nominated trustees.
The
Board of Trustees will be responsible for providing overall
strategic direction to the organization and the Executive
Committee at large. They must meet at least once a year, preferably
at the time of the annual meeting for:
- approval
of the budget as presented by the President of the Executive
Committee
- taking up any nominations for Trustee positions
- approval of the newly formed Executive team every two years
- receive nomination and approval of Chairperson of Board
of Trustees
- any conflict resolution. The Permanent Board of Trustees
shall have the final word even up to the dissolution of the
Executive Committee if an extreme situation arises.
The
meeting can be conducted by, meeting at a given place or by
using any modern communication tools like teleconferencing,
faxes, e-mails, etc.
Permanent
Trustee: The position of the Permanent Trustee shall be
considered permanent except in the following circumstances:
- Death
- Permanent disability
- Voluntary resignation
- Violation of the rules, constitution and by-laws of A.S.P.
or indulges in activities contrary to the interest of the
organization.
Replacement
of a Permanent Trustee:
The vacancy
of the permanent Trustee will be filled by nomination from
a Permanent Trustee
with unanimous approval by all the Permanent Trustees. The
selection of a trustee will be based
upon:
- the eligible candidate's services to the Sikh community
- commitment to the A.S.P. ideals.
- payment of annual dues of $2000/yr. for at least four (4)
continuous years or must have contributed $8,000 towards ASP
membership dues and be a current Full Member in good standing.
In special cases, the Permanent Trustees can vote to waive
this requirement.
Trustee's
replacement will be first selected from the current membership.
Nominated
Trustee:
Nominated
Trustee will serve a term of two (2) years. Nominated Trustee
can be re- nominated for another two (2) year term (a maximum
of 4 years at one time). This person can be nominated again
after a gap of 2 years. Any full dues paying member in good
standing can make nominations. This nomination must be approved
by at least 80% of Permanent Trustees. The selection of a
Nominated Trustee will be based upon:
- current status as an A.S.P. member
- commitment to A.S.P. ideals
- services to the Sikh community at large
In special
cases, the Permanent Trustees can vote to waive this requirement.
Chairperson, Board of Trustees:
Chairperson,
Board of Trustees shall be elected preferably at the annual
meeting. The Chairperson shall serve the term of 2 years.
The post shall be offered to other Trustees, on a rotational
basis.
The
Nominating Committee:
The nominating
committee shall be a committee of 3 permanent trustees. The
Board of Trustees shall appoint them. Their duty shall be:
I. To
receive nominations and recommend membership to the post of
nominated trustees. The nominating committee each year shall
receive requests and recommendations from the general membership
for the post of nominated trustees. A nominated trustee shall
be a full member who is current in membership dues. The Nominating
Committee shall then recommend to the Board of Trustees at
their next annual meeting, the names of up to five nominated
Trustees. All nominated positions do not have to be filled.
The Permanent Board of Trustees shall have the final authority
to recommend and approve the most suitable candidates to the
Board of Trustees. In support of this, the nominating committee
can invite written requests from those recommended, outlining
their positions on the role of the A.S.P.
II. The
term of each nominating committee shall expire after the following
annual general meeting.
2. EXECUTIVE
COMMITTEE:
The executive
committee will consist of five (5) members. Three (3) of which
will be from the Board of Trustees, and up to two (2) from
general membership. Each member will have a term of service
for two (2) years. At the end of the two (2) year term not
more than three (3) members will vacate the Executive Committee
and one of them must be the President. The remaining sitting
members can play the same role or be given a new assignment.
It is recommended they be given other positions than the one
previously held.
The Executive
team should be formed through consensus between existing members
and voted in by the majority of membership, by a simple majority
vote at the annual meeting, and then agreed to by 75% of the
Board of Trustees. If a team member drops out during the term,
the vacancy is to be filled with a name recommended by the
President, in consultation with the Executive Committee, to
the Board of Trustees.
The executive
committee shall be responsible for the general day to day
operations of the A.S.P. All decisions will be taken by simple
majority vote, however consensus is encouraged. To facilitate
proper functioning of A.S.P., Executive committee will consist
of the following officers:
President
Vice-President
Treasurer
Secretary
Member-At-Large
Meetings:
General
body meetings consisting of all members of A.S.P. will be
held annually with due proper notice of at least two (2) months.
Each meeting will be held in rotation at different regions
convenient to the members. Executive committee meetings will
be held as frequently as necessary but at least once a year.
Discipline:
The executive
committee of the A.S.P. can dismiss any member, except the
Trustees, by showing appropriate cause.
The executive
committee will send a notice of such dismissal to the last
known address of the member. The member will have 30 days
to appeal the action of executive committee to the Board of
Trustees. Any, or the following reasons may require disciplinary
action:
- Disobeying
and disregarding the Constitution of A.S.P.
- Willfully participating in anti-Sikh activities.
- Non-payment of membership and other dues if any, within
thirty (30) days of notice.
- Participating in activities that are illegal according to
the laws of United States of America.
Finances:
The source
of the financial support for A.S.P. will be from
- Annual Membership fees
- Donations
- Income from activities sponsored by the A.S.P.
Assets
and Savings:
All money
will be deposited in appropriate banks and financially favorable
institutions and investments. A complete audited report will
be submitted to the members annually. The funds will be used
primarily to achieve the objectives of the A.S.P. as approved
by the Board of Trustees. In no condition, will any office
bearer's expenses be reimbursed by A.S.P. No money will be
directly or indirectly used for the benefit of any individual
office holder. Funds will be budgeted annually for the selected
projects. The Treasurer will sign all the checks and keep
accounts. The maximum limit of a single check is $2000.00.
Reports:
A yearly
progress report will be submitted by each Committee along
with the financials during the Annual General Body Meeting.
Submission
of decisions for approval by the Board of Trustees:
All proposals,
plan, projects regarding the operation of A.S.P. must be submitted
in writing for approval by the Board of Trustees. The Board
of Trustees must act on the submitted proposals in a timely
manner for implementation. The ultimate authority of accepting,
rejecting and implementing a proposal is vested in the Board
of Trustees. The decision of the Board of Trustees will be
final.
Amendment
to the Constitution:
The Constitution
can be changed or amended only by:
a. simple
majority vote of the eligible membership, and
b. 75% majority vote of the Board of Trustees, and
c. 75% of the Permanent Trustees
All the
three conditions must be met and should be done by a proper
formation of a Committee headed by a Permanent Board of Trustee.
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